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vsvwiki:gdpr [2021/10/29 12:07]
bestuah1945 		vsvwiki:gdpr [2021/10/29 12:09] (current)
bestuah1945
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 Below you can find an overview of what data we collect. Below you can find an overview of what data we collect.
-^ Personal data                                                                       | **Reason**                                                                                                                                                                                                                                                                                                                                        ^ Storage period          ^ +^ Personal data                                                                       | **Reason**                                                                                                                                                                                                                                                                                                                                        ^ Storage period         ^ 
-| Basic personal data\\ • Name\\ • Initials\\ • Gender\\ • Nationality                | To be a member, the society needs to have your basic personal data. For example, to correctly address her members.                                                                                                                                                                                                                                | Study time + 3 years.   | +| Basic personal data\\ • Name\\ • Initials\\ • Gender\\ • Nationality                | To be a member, the society needs to have your basic personal data. For example, to correctly address her members.                                                                                                                                                                                                                                | Study time + 3 years.  | 
-| Address information\\ • Address\\ • Postal code\\ • Place of residence\\ • Country  | To be a member, the society needs to have your address information. For example to send periodic publications, postcards or further correspondence via mail.                                                                                                                                                                                      | Study time + 3 years.   | +| Address information\\ • Address\\ • Postal code\\ • Place of residence\\ • Country  | To be a member, the society needs to have your address information. For example to send periodic publications, postcards or further correspondence via mail.                                                                                                                                                                                      | Study time + 3 years.  | 
-| Contact details\\ • Email address\\ • Telephone number\\ • Mobile number            | De society uses your email address to familiarise her members with her activities via mailings and to spread information regarding an associated company or events from a company. This will be done at most once a month (seen over an entire academic year). After your study time an email with information regarding the alumni association.  | Study time + 3 years.   | +| Contact details\\ • Email address\\ • Telephone number\\ • Mobile number            | De society uses your email address to familiarise her members with her activities via mailings and to spread information regarding an associated company or events from a company. This will be done at most once a month (seen over an entire academic year). After your study time an email with information regarding the alumni association.  | Study time + 3 years.  | 
-| TU Delft\\ • Study number\\ • Study phase                                           | The VSV ‘Leonardo da Vinci’ uses study numbers to monitor whether her members are still registered at the TU Delft. The VSV ‘Leonardo da Vinci’ uses the study phases (BSc., MSc. or graduated) to send relevant information to reduce the number of emails.                                                                                      | Study time              | +| TU Delft\\ • Study number\\ • Study phase                                           | The VSV ‘Leonardo da Vinci’ uses study numbers to monitor whether her members are still registered at the TU Delft. The VSV ‘Leonardo da Vinci’ uses the study phases (BSc., MSc. or graduated) to send relevant information to reduce the number of emails.                                                                                      | Study time             | 
-| Financial data**\\ • IBAN number\\ • BIC Code\\ • Name card holder                  | Financial data can be processed or shared with Exact Online for the purpose of performing direct debits or recognizing transactions.                                                                                                                                                                                                              | Study time or 7 years.  | +|                                                                                     |                                                                                                                                                                                                                                                                                                                                                   |                        |
-| Parental information*\\ • Name*\\ • Address*\\ • Phone number*                      | Parental information will only be used in case of emergency.                                                                                                                                                                                                                                                                                      | Study time              | +
- +
-*This information is optional and not mandatory. +
-**This information is only required when the member has opted for a direct debit.+
  
 Besides these personal data the VSV ‘Leonardo da Vinci’ processes other data that have been given to us with consent. The VSV ‘Leonardo da Vinci’ remains the right to ask for more personal data when activities or services require these. These rules are stated in the privacy policy for services, which can be found below. Besides these personal data the VSV ‘Leonardo da Vinci’ processes other data that have been given to us with consent. The VSV ‘Leonardo da Vinci’ remains the right to ask for more personal data when activities or services require these. These rules are stated in the privacy policy for services, which can be found below.
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 __5.1 Access to information__ __5.1 Access to information__
 +
 Only the board of the VSV ‘Leonardo da Vinci’ and the administrators of the website have access to the database where the personal data are stored. De database is stored on the servers of the TU Delft. The servers are maintained by members of the society. Only the board of the VSV ‘Leonardo da Vinci’ and the administrators of the website have access to the database where the personal data are stored. De database is stored on the servers of the TU Delft. The servers are maintained by members of the society.
  
 __5.2 Third parties where information is shared with__ __5.2 Third parties where information is shared with__
 +
 • MailChimp • MailChimp
 +
 We use mailchimp for the distribution of the activity mailing. To do so, your email address is shared with mailchimp. We use mailchimp for the distribution of the activity mailing. To do so, your email address is shared with mailchimp.
 +
 • TU Delft • TU Delft
 +
 The website and database are hosted by TU Delft. Data is therefore stored on the servers of TU Delft. The website and database are hosted by TU Delft. Data is therefore stored on the servers of TU Delft.
 To update our database we periodically interact with the TU Delft. By doing so we can check whether our members are still studying at the TU Delft.  To update our database we periodically interact with the TU Delft. By doing so we can check whether our members are still studying at the TU Delft. 
vsvwiki/gdpr.1635502056.txt.gz · Last modified: 2021/10/29 12:07 by bestuah1945

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